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The inventory of fixtures is an important step in the rental of a furnished apartment and in its management.

There are several ways to carry out an inventory. It is done at the entrance (when the tenant arrives) and at the exit (when the tenant returns the keys). The inventory of fixtures is attached to the rental agreement.

The inventory of fixtures then makes it possible to verify that all the elements of the contract are present as well as the quality and appearance of the goods made available.

This document is very important because all the information is listed there. At the exit, the inventory of fixtures is used to check the changes made if there are any, whether they are deterioration or other to all the properties named in the contract.

It is therefore imperative that the document is perfectly realized at the entrance, it can be made by: 
· A real estate agent
· A real estate expert
· A bailiff
· A landlord with his tenant

For more information, do not hesitate to contact us .
  1. When to establish the inventory?

During a rental two inventories are established :
  • At the entrance : when handing over the keys, after signing the lease but before the tenant installs his furniture.
  • At the exit : at the return of the keys, when the accommodation is empty.

2. Who can take stock of the situation?

It can be carried out by : 
· A real estate agent
· A real estate expert
· A bailiff
A landlord with his tenant

3. Who pays for the inventory?

For the entrance: if it is decided amicably that the inventory of fixtures of entry must be made by a professional or a bailiff, the owner has the choice to bear the costs or to make the tenant bear part of it, but: 
  • the tenant must not pay more than 3 € TTC per m² (living space);
  • The share borne by the tenant must not be greater than that borne by the owner.

For the exit: the inventory is free, no costs can be borne by the tenant, unless the inventory is carried out by a bailiff in a dispute situation. In this case, the costs are shared.

4. What damage can be charged to the tenant?

The accommodation must be in identical condition to the arrival and departure of the tenant. The dilapidated state of the accommodation (wear and tear of paints, floors ...) related to the passage of time can not be invoiced to the tenant. 

However, deterioration related to abnormal use of the accommodation (burnt or stained carpet, holes in the wall ...) are the responsibility of the tenant.

If the tenant has carried out work to transform the dwelling without the agreement of the lessor, the restoration work is at his expense. 

5. Return of the security deposit

If the inventory of fixtures of exit is identical to the inventory of fixtures of entry, the lessor has one month to return to the tenant the entire security deposit.

If the inventory of fixtures has revealed damage caused by the tenant, the lessor may deduct the cost of repairs from the security deposit. In this case, he has two months to return the security deposit minus the cost of repairs. He must be able to justify the sums requested (quote, invoice, ...)

Since 1 June 2016, the inventory must comply with the Alur law.

Some information is mandatory:
  • The type of inventory: entry or exit
  • Date of establishment
  • The location of the accommodation
  • The type of property
  • The name or surname of the parties and the domicile or registered office of the lessor
  • The name or surname and the domicile or registered office of the persons authorised to carry out the inventory
  • Individual water and energy consumption meter readings
  • The type of energy and heating equipment
  • The details and destination of the keys or any other means of access to the premises for private or common use (the number of keys or badges issued)
  • Whether or not there is parking
  • Description of other equipment: intercom, doorbell, gate, mailbox and channels
  • The precise description of the condition of the floors, walls and ceilings, equipment and elements of the dwelling. It can be supplemented with observations and images
  • The signature of the parties and/or persons authorized to carry out the inventory;

And for the exit inventory:
  • The address of the tenant's new home or place of accommodation
  • The date of completion of the inventory of fixtures of entry
  • The condition of each room observed since the establishment of the inventory of fixtures of entry.

What to do in case of absence of inventory?

The inventory must be attached to the lease, but the absence of the inventory does not call into question the rental contract.

In case of absence, the tenant is presumed to have received the dwelling in good condition as regards rental repairsand he will have to return it as it was.

In case of dispute, if the owner did not want to carry out an inventory, despite the formal notices of the tenant, it may provide proof of the poor initial condition of the housing.

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